1. Introduction: These Terms & Conditions (“Agreement”) outline the terms under which you (“Exhibitor”) register with Megamix Expo Inc. (“Organizer,” “we,” “us,” or “our”) to exhibit at Megamix Expo or Build Smart Contractor’s Expo events, whether held virtually or at a physical venue (“Event” or “Events”). By registering, you agree to comply with this Agreement, your executed Exhibitor Contract, and any supplemental documents (including the Exhibitor Handbook).

2. Event Details: Events are business-to-business trade shows designed for business owners, entrepreneurs, and industry professionals. Each Event’s date, time, and location (virtual or physical) are specified in your Exhibitor Contract and may be updated by Organizer as needed. All activities associated with Megamix Expo or Build Smart Contractor’s Expo, including pre- and post-conference activities, are considered part of the Event.

3. Communications & Information Sharing: By providing personal information to Organizer or using our services, you consent to receive communications via automated technology, including calls, texts, emails, and postal mail, for marketing, reminders, and other purposes. Organizer may share your contact information with select third parties for business purposes, but is not responsible for their use of that information. You may opt out of automated communications at any time by contacting us.

4. Registration & Modifications: By registering as an Exhibitor, you confirm you are at least 18 years old and authorized to act on behalf of your organization. Organizer may update exhibitor policies at any time and will notify you of changes. Continued participation indicates acceptance of new policies.

5. No Guarantees: Organizer makes no guarantees about Event attendance, demographics, or business outcomes. Estimates are based on prior similar Events, but results are not promised. No assurances are given regarding the effectiveness of any services or contact lists provided.

6. Deadlines: If you purchase a promotion and fail to provide necessary materials by the stated deadline, Organizer is not liable for missed opportunities and is not obligated to offer refunds or credits.

7. Fees & Payments: Participation is contingent upon full payment of all applicable fees (“Exhibitor Fees”). Payments may be made by zelle, venmo, credit card, PayPal, check, ACH, or wire transfer. By providing payment information, you authorize Organizer to process all payments as they become due.

8. Fees, Cancellations, Refunds, and Payment Disputes

8.1 Business-purpose purchase and authority. Exhibitor represents that each purchase of exhibit space, sponsorships, promotions, licenses, and related Event services (collectively, “Event Services”) is made primarily for business or commercial purposes and not for personal, family, or household use. The individual accepting this Agreement represents that he or she is authorized to bind the Exhibitor. This representation does not waive any right that cannot legally be waived.

8.2 Fees; final sale; cancellation credit. All fees shown in the applicable signed exhibitor contract, order form, or invoice (“Exhibitor Fees”) are due as stated in that document. Except as expressly stated in this Section 8 or required by applicable law, all Exhibitor Fees are final and non-refundable.

An Exhibitor that cancels thirty (30) or more calendar days before the Event is not entitled to a cash refund, credit-card refund, or other return of payment. Provided that the booth fee has been paid in full, the Exhibitor’s sole cancellation remedy is a credit equal to one hundred percent (100%) of the paid booth fee toward a future Megamix Expo Corp. event.

An Exhibitor that cancels fewer than thirty (30) calendar days before the Event is likewise not entitled to a cash refund, credit-card refund, or other return of payment. Provided that the booth fee has been paid in full, the Exhibitor’s sole cancellation remedy is a credit equal to one hundred percent (100%) of the paid booth fee toward a future Megamix Expo Corp. event.

A cancellation request is effective only when submitted in writing to Organizer at sales@megamixexpo.com and acknowledged in writing by Organizer. To use a cancellation credit, Exhibitor must reserve a replacement booth within one (1) year after the original payment date. The credit may be applied only to a future Megamix Expo Corp. event, is non-transferable except with Organizer’s prior written approval, may not be exchanged for cash, and expires if not timely used. If the future booth fee exceeds the available credit, Exhibitor must pay the difference. No refund or cancellation credit is available for a partial booth payment.

If an Event is canceled or postponed because of Force Majeure, Organizer may reschedule the Event or issue a credit equal to the paid Exhibitor Fees toward the rescheduled Event or a future Megamix Expo Corp. event. Except as required by applicable law, no cash or credit-card refund is due for an Event canceled or postponed because of Force Majeure.

8.3 Billing questions and direct resolution. If Exhibitor has a billing question or believes an error occurred, Exhibitor must promptly give Organizer written notice at sales@megamixexpo.com. The notice must include the transaction date, amount, invoice number, name of the payment provider, and a reasonably detailed description of the concern. Unless doing so would impair a non-waivable legal or payment-network right, Exhibitor must give Organizer at least ten (10) business days after receipt of the notice to investigate and respond before initiating a Payment Dispute. Nothing in this Section requires Exhibitor to make a false statement, withdraw a valid dispute, or pay an amount that Exhibitor does not owe.

8.4 Protected rights. Nothing in this Agreement prevents Exhibitor or a cardholder from making a good-faith report of an unauthorized charge, duplicate charge, incorrect charge amount, material non-delivery, or other claim protected by applicable law or payment-network rules. This Agreement does not waive any statutory or payment-network right that cannot legally be waived.

8.5 Improper Payment Dispute. Exhibitor shall not initiate or pursue an Improper Payment Dispute. A “Payment Dispute” means a chargeback, card reversal, ACH or other electronic-payment return, PayPal, Venmo, or other payment-provider claim, or any similar attempt to reverse or withhold an authorized payment.

An “Improper Payment Dispute” means a Payment Dispute for which both of the following are true:

(a) the Payment Dispute is finally resolved in Organizer’s favor after any applicable provider appeal period, or is voluntarily withdrawn by Exhibitor or the cardholder; and

(b) contemporaneous records establish that the dispute was initiated or pursued in bad faith, including through a knowingly material false or misleading statement, or solely to avoid the final-sale, cancellation, credit, or substitution terms after Organizer delivered the Event Services or offered the contractual remedy applicable to Exhibitor’s request.

A Payment Dispute is not an Improper Payment Dispute merely because Organizer disputes the claim or because a payment provider initially decides in Organizer’s favor.

8.6 Remedies for an Improper Payment Dispute. For an Improper Payment Dispute, Exhibitor remains responsible for unpaid Exhibitor Fees properly due under this Agreement and must reimburse Organizer for its reasonable, documented, out-of-pocket third-party processor fees, bank fees, chargeback-representment expenses, and reasonable collection costs actually caused by that Improper Payment Dispute, to the extent permitted by law. Organizer will provide an itemized written invoice and supporting documentation upon reasonable request. Organizer will not automatically charge a payment card for these amounts without separate authorization. This remedy is compensatory only and is not a penalty.

8.7 Evidence and cooperation. Organizer may use the executed Agreement, affirmative checkout acceptance record, invoice, receipt, payment authorization, Event communications, delivery records, exhibitor materials, booth assignment records, and other contemporaneous records to respond to a Payment Dispute or collect amounts properly due. Upon request, Exhibitor will provide reasonable information needed to investigate a billing question or Payment Dispute; this cooperation requirement does not require Exhibitor to make an untrue statement or surrender a protected right.

8.8 Survival. Sections 8.3 through 8.7 survive cancellation, expiration, or completion of the Event.

9. Exhibitor Responsibilities; Taxes and Amounts Due

9.1 General responsibilities. Exhibitor is solely responsible for obtaining and maintaining all licenses, permits, registrations, tax identification numbers, approvals, and insurance required for its business, its exhibits, and its participation in the Event. Exhibitor is also solely responsible for all taxes, assessments, governmental charges, and other fees arising from its business, products, services, personnel, exhibits, or Event participation, other than taxes based solely on Organizer’s net income.

9.2 Payment obligations. Exhibitor must timely pay all Exhibitor Fees and any other amounts properly due under this Agreement, including amounts properly invoiced under Section 8.6. An Exhibitor’s use of a personal or business payment method does not change the Exhibitor’s payment obligations under this Agreement.

9.3 Collection costs. If Exhibitor fails to pay an amount properly due under this Agreement after written notice and a reasonable opportunity to cure, Organizer may pursue collection as permitted by law and this Agreement. Recoverable collection amounts are limited to reasonable, documented, out-of-pocket collection costs actually incurred, including third-party collection charges, court costs, and attorneys’ fees only to the extent awarded under the Agreement’s governing dispute-resolution provisions and applicable law. Interest may be charged only if expressly stated in the applicable signed exhibitor contract or invoice and only to the extent permitted by law.

10. Exhibit Space & Location: Organizer determines the eligibility of exhibitors and the allocation of exhibit space. Exhibit locations may be changed at Organizer’s discretion without compensation. You are responsible for your materials at all times.

11. Available Services: On behalf of the exhibitors, Operations Team has designated official Exhibition contractors to provide the following: signs, photographs, Tradeshow and event printing services. Contractors and rates will be listed in the Exhibitor Service Package to be issued separately. Operations Team assumes no responsibility or liability for any of the services performed or materials delivered by the foregoing persons, parties and organizations. Arrangements for these services and payments are to be made between exhibitors and official Exhibition contractors.

12. Protection of Facilities: Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to the walls, floors, or other parts of the venue exhibit area without permission from the proper building authority. Fluids, caustic or staining, must not be used where they may damage floor coverings. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with the directions of the Operations Team, the venue manager or their assistants.

13. Installation and Dismantling: The specific requirements as to time for installation and dismantling of exhibits shall be set forth in the Exhibitor Service Package supplied to each exhibitor for the particular MegaMix Expo. Such requirements shall be binding upon Exhibitor as though fully set forth in this Contract.

14. Sponsorships: If you become a sponsor, additional terms may apply as outlined in a separate sponsorship agreement.

15. Conduct & Non-Solicitation: Exhibitors and their representatives must comply with all applicable laws and maintain professional conduct.

16. Expo Confidentiality: Participation in the internal decision-making processes of the Megamix Expo—including but not limited to logistics, operations, venue selection, floor plan design, exhibitor placement, event scheduling, and security planning—is strictly limited to the Exhibitor and the Megamix Expo operational team. No third party may be involved in these matters without prior written approval from both parties.

Should an Exhibitor wish to engage a third party in any aspect of their Expo participation, a formal written request must be submitted to the Megamix Expo operational team. The team will review each request and, at its sole discretion, determine whether to grant permission for third party involvement.

Any third party authorized by the operational team must execute a written agreement to maintain the confidentiality of all Expo-related information received. This includes, but is not limited to, venue layouts and specifications, exhibitor data, event schedules and programming, attendance figures, and security protocols. Unauthorized disclosure of confidential Expo information by an Exhibitor to any third party without written consent may result in immediate forfeiture of the Exhibitor’s right to participate in the Expo without refund. The Exhibitor may also be held responsible for any damages resulting from such unauthorized disclosure.

17. Business Verified License: If you purchase a Business Verified license, you receive a limited, non-transferable license for internal business use only, in compliance with all applicable laws. No guarantees are made regarding results, and no refunds are provided.

18. Email Blast Services: If you purchase email blast services, Organizer will send campaigns on your behalf. No guarantees are made regarding results, and no refunds are provided.

19. Music Licensing: You are responsible for securing appropriate licenses for any copyrighted music performed at your booth or event space.

20. Special Requests: Any special requests (e.g., accessibility accommodations) must be submitted in writing at least ten (10) days before the Event.

21. 21. Third-Party Services. Third-party goods or services, including power, internet, labor, printing, photography, or venue services, may be subject to the applicable third party’s separate terms, invoice, payment, refund, and dispute procedures. Except where an order form expressly identifies Organizer as the seller of a particular service, Organizer is not responsible for the acts, omissions, service quality, billing, or refund practices of a third-party provider. If Organizer is identified as the seller or collects payment for a third-party service, the payment, cancellation, refund, and dispute provisions in Section 8 apply. Nothing in this Section limits a non-waivable legal or payment-network right.

22. Platform & Content: For virtual events, Organizer owns all content on the event platform, except for content you upload (“Your Content”), which remains your property.

23. Your Content: You are responsible for ensuring your content does not infringe on others’ rights and for paying any associated royalties or fees.

24. Content Review: Organizer may, but is not obligated to, review or remove any content at its discretion.

25. Intellectual Property: All content and branding related to the Event is owned by Organizer unless otherwise specified. You grant Organizer a license to use your branding for promotional purposes.

26. Trademarks: All Organizer trademarks, including “Megamix Expo” and “Build Smart LA,” are property of Megamix Expo Inc. You grant Organizer permission to use your trademarks as needed for the Event.

27. Disclaimer & Limitation of Liability: Your participation is at your own risk. Organizer is not liable for any loss, damage, or adverse consequences, except as limited by law. Maximum liability is limited to the lesser of half the fees paid or $1,000.

28. Indemnification: You agree to indemnify and hold Organizer harmless from any claims, damages, or expenses arising from your participation or breach of this Agreement.

29. Insurance an Liability: You are required to maintain general liability insurance for all physical Events, naming the Organizer and the venue as additional insureds. The Organizer does not insure your property. Exhibitors are fully responsible for any and all injuries to persons or damage to property—including damage to venue facilities or the property of any third party—that result from any act or omission of the Exhibitor, its officers, directors, managers, employees, contractors, guests, or agents.

It is strongly recommended that Exhibitors also carry insurance to cover the loss of, or damage to, their exhibits or other personal property while such property is located at, or in transit to or from, the MegaMix Expo site. While MegaMix Expo provides security personnel as a courtesy to exhibitors, the Operations Team assumes no responsibility for any loss, damage, or injury to any property of the Exhibitor or to any of its officers, agents, employees, guests, or contractors, whether due to accident, fire, theft, or any other cause.

The Exhibitor expressly agrees to indemnify and hold harmless MegaMix Expo, its subsidiaries and affiliates, and each of their officers, directors, owners, contractors, Operations Team, agents, and employees from any and all claims, liabilities, and losses for injuries to persons (including death) or damage to property arising in connection with the event or the Exhibitor’s use of the exhibit space, except in cases where such losses are the direct result of the gross negligence of MegaMix Expo.

30. Notices: All communications must be in writing and sent to Organizer at the address provided in your Exhibitor Contract, with a copy by email.

31. Governing Law; Venue. This Agreement is governed by the laws of the State of California, without regard to conflict-of-law principles. To the extent a party brings a judicial action arising out of or relating to this Agreement, exclusive venue lies in the state courts located in Los Angeles County, California, or, if federal subject-matter jurisdiction exists, the United States District Court for the Central District of California. Each party irrevocably submits to the personal jurisdiction of those courts and waives any objection based on improper venue or inconvenient forum. This Section does not expand a court’s subject-matter jurisdiction.

The Exhibitor irrevocably and unconditionally submits to the jurisdiction of these courts, waives any objection to the laying of venue in such courts, and further waives and agrees not to plead or claim that any action or proceeding brought in these courts has been brought in an inconvenient forum.

32. Dispute Resolution: Any disputes will be resolved by binding arbitration in California. No class actions are permitted. The prevailing party may recover legal fees.

33. Claims Deadline: Any claims must be filed within one (1) year of their occurrence.

34. Force Majeure: Organizer is not liable for delays or cancellation due to events beyond its control, including natural disasters, government actions, or pandemics.

35. COVID-19 Disclaimer: You acknowledge the risks of COVID-19 and agree to follow all safety guidelines. Organizer is not responsible for any illness or related claims.

36. Non-Disparagement: You agree not to disparage Organizer or its affiliates.

37. Miscellaneous: This Agreement is the complete and exclusive agreement between you and Organizer regarding your participation. Section headings are for reference only. If any provision is unenforceable, the remainder remains in effect. Certain sections survive termination as necessary.

Contact: For questions, contact Megamix Expo Inc. at (626) 317-6731 or support@megamixexpo.com.